CIVIL PROCESS
PHONE: 513-732-7543 FAX: 513-732-7515
HOURS OF OPERATION: MONDAY – FRIDAY 8:30 A.M. – 4:30 P.M. EST
State of OHIO Service Instructions
Download these instructions here.
- When requesting service of any document issued by or filed in any Ohio court outside of Clermont County, Ohio law requires the original document to be filed in the Clerk of Courts Office that has jurisdiction prior to processing for service.
- Please send the original and one copy of each document to be served to the Clermont County Sheriff’s Office – Civil Process Section at the address listed below. You will be billed on the document return for processing service in accordance with Ohio Revised Code § 311.17. Please enclose pre-addressed stamped return envelope so return of service and invoice of fees can be filed pursuant to law.
- Please provide Instructions for Service indicating “personal” or “residential” service.
- “Personal” service is defined as being served in hand only to the person/company to be served.
- “Residential” service is served to anyone of suitable age or discretion residing at the service address who can sign in receipt of the document.
- We will attempt service, and complete the return along with an “Affidavit of Service” and an invoice of all fees accrued for service or attempted service. Please allow up to 3-4 weeks for service and return.Where an affidavit of indigence is filed with the issuing court of record, a copy of the affidavit of indigence must be included for the fees to be waived.
MAIL CIVIL PROCESS DOCUMENTS TO:
CLERMONT COUNTY SHERIFF’S OFFICE
CIVIL PROCESS SECTION
4470 ST RT 222
BATAVIA, OHIO 45103
Service from “OUT OF STATE” Instructions
Download these instructions here.
- The Sheriff’s Office may not serve any document filed in or issued from a court located outside of this state without first receiving certification from the issuing court on the form designated by the Sheriff’s Office, in accordance with Ohio Revised Code § 311.08.
- The certification form must be mailed to the Clermont County Sheriff’s Office Civil Division at the address listed below.
- Along with the certification form that is required to be mailed to our office, please send two (2) complete copies of each summons/ subpoena / order / other documents to be served. The Sheriff’s Office will complete service and return a copy of the document with an affidavit of service.
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- Please provide Instructions for Service indicating personal or residential service. “Personal” service is defined as being served “in hand” only to the person / company to be served.
- “Residential” service is served to anyone of suitable age or discretion residing at the service address who can sign in receipt of the document.
- We will attempt service, and complete the return along with an “Affidavit of Service” and an invoice of all fees accrued for service or attempted service. Please allow up to 3-4 weeks for service and return.
- Please include a pre-addressed stamped return envelope so return of service and invoice of fees can be filed pursuant to law.
MAIL COMPLETED ORIGINAL CERTIFICATION AND RELATED DOCUMENTS TO:
CLERMONT COUNTY SHERIFF’S OFFICE
CIVIL PROCESS SECTION
4470 ST RT 222
BATAVIA, OHIO 45103
